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Renewal Information

PT/PTA | Renewal Information

Our office has moved. Please submit all documentation and fees to:
2 Players Club Drive Suite 102, Charleston, WV 25311.

Renewals begin October 1 and end December 31 in the year your license is due to expire. There is no grace period for renewals.* Licenses not renewed on or before December 31 will automatically become lapsed, and employers will be notified.

CONTACT INFORMATION/NAME CHANGE – Any change in personal/employer information must be submitted prior to renewing online by forwarding the updated information to our office via email. If your name has changed, you must submit your renewal via mail and include a notarized copy of the legal document changing your name. No additional fee is required when requesting a name change with a mailed-in renewal.

CONTINUING EDUCATION – All licensees desiring to remain active and in good standing must complete 24 hours of WV board approved continuing education within the 2-year licensing period. It is each licensee’s responsibility to read and adhere to the Physical Therapy Law for the State of WV. This board’s continuing education requirements are listed in Legislative Rule §16-1-10 found on our website within the PT/PTA tab. Within the CE Info tab, approved courses for the current year are found on the 2018 Approved Courses page, and previously approved courses may be searched on the CE Archive page. Be sure your courses are approved for the exact year each was taken, as approval numbers do NOT carry over. If you have any questions regarding the approval status of a course you have taken or wish to take, please email our office for assistance. Do not send proof of CE compliance unless you are notified by the board that you have been chosen for a random audit. You are responsible to keep your CE certificates for a period of 5 years.

EMERGENCY/TEMPORARY ABSENCE (PT ONLY) – If there have been any emergency or temporary absences during this licensing period, you must submit your renewal via mail and include the absence form linked below.

Mailed renewals should be postmarked no later than December 15. Fees may be paid via money order, cashier’s check, or business check only. Cash and personal checks will be returned, and this will delay renewal. An updated license will be mailed to your preferred address once it has been renewed. If you answer yes to any question(s) on the form, you must provide a letter of full explanation and notarized copies of charges and convictions.

Online renewals must be submitted by midnight on December 31. If you answer yes to any question(s), utilized the emergency/temporary absence rule and/or your name has changed, you may NOT renew online. Credit card is required for payment, and there is a small convenience fee.
Please remember to print your license within 90 days of renewal, as our office does NOT mail a copy when it is renewed online. There is a $5.00 fee to request a license after 90 days.

PT Renewal Form

PTA Renewal Form

Online Renewal Login
Username: First letter of first name with full last name (no spaces)
Password: Last four digits of SSN
Username is generated as the name you applied with for initial licensure.
Please email our office if you cannot log in with this information.

Emergency & Temporary Absence Form
You are required to complete this form for any emergency or temporary absences. This form must be submitted via mail with your biennial renewal form and fee.

*Why is no grace period given for renewals?
Per legislative rule §30-20-15, “If a license is not renewed when due, then the board shall automatically place the licensee on delinquent status.”

This board allows three months for renewal season and provides each licensee with a courtesy renewal reminder within the first week. It is your responsibility to submit any contact information changes to our office as they occur. If you have not updated our office with those changes, your courtesy reminder cannot be delivered to you. Please see question number 9 for explanation of the law regarding this issue.

Rule §30-20-18 (b) also states: “Any person regulated by the article shall conspicuously display his or her license or permit at his or her principal business location.” Your license boldly states the expiration date so that you may easily reference this information at any time.

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